Intelligent File and Inventory Tracking (iFIT™) is a unique Multi-Purpose Tracking and Business Process Management Platform that gives you the tools to manage your physical paper health records, supplies, medical devices, assets, vulnerable patients, porters, staff, etc.
iFIT’s base platform provides common tracking and management tools for use across the hospital enterprise, but it is designed to be deployed departmentally supporting individual business issues – with savings growing as more departments embrace the solution.
iRecords includes File management automation for: pulling, filing, prepping, delivery, collection, Tracking, Archiving, Retention and destruction management.
iPharmacy includes Batch and Sell by date management
iAssets Includes a full asset register and management tool providing full Life Cycle processes
iAssets provides a full IT Asset hardware/software register with asset life cycle and secured destruction processes.
iSupplies includes inventory management and distribution
iPathology includes Process management from the referral process, in-theatre Patient/specimen pairing plus tagging and Logistics management for GP collection and processing
iCSSD includes Tray containerisation, process management and in-theatre Patient/Tray Pairing
iWorkforce includes pre-scheduled and ad-hoc Task allocation and management, Integrated Pager and VoIP communications.
Locating missing records/items is a time consuming and demoralising activity for hospital staff.
The iFIT RFID/RTLS Hybrid solution with its Fixed Tracking Network includes the use of intelligent Mobile devices that can locate individual missing items immediately within 360 degrees and a 15 foot reach, without disturbing the occupants of that area – this significantly improves the speed and ease with which items can be found and tracked.
RFID Passive Tracking is typically deployed at key choke points across the hospital. This will provide “Read Points” of item movement through key areas and multi-sited buildings. RFID Passive Tags are placed on High-Volume items (health records, Drugs, supplies, specimens etc.) while RTLS Active tags (utilising the hospitals WiFi network) are used for low volume tracking such as Patients at Risk and key assets that require remote monitoring.
In order to offer its users full mobility, iFIT makes use of the following:
Also available is iFIT’s iEDM module to manage and associate electronic information against any physical item managed by iFIT. It will hold all multimedia files and includes a Scan Capture tool for records archiving and viewing.
Data collected within iFIT is made available for analytics and reporting. The iAnalytics Module includes a sophisticated data warehouse and reporting tool set (MS SQL/SSRS) enabling standard report template generation and production. iAnalytics includes an Executive Dashboard with active KPIs and Ad-Hoc reporting by the user.
iFIT has been developed with a simplified and intuitive user interface.
The iFIT “Home Bar”, designed for each Vertical, provides the key functionality for quick system interaction. Users can quickly access major iFIT functions, complete tasks and move to the next either from a desktop or Mobile device. Training effort is drastically reduced where typically a new staff member can be trained within 15 minutes for the basic tagging, tracking and search functions.
Key Business Challenges within Health Records Services include:
Health Records Services overhead can be dramatically reduced through the implementation of the iFIT iRecords solution while still improving services to the clinical community and security through improved auditability.
iFIT overcomes the current challenges providing the Trust Record Services with modern logistics management technology to support, consolidate and automate manual processes. While other Case Note Tracking solutions are very basic in functionality and cumbersome to use, the iFIT Platform has been successfully deployed within the NHS environment for Health records management with proven and demonstrable savings.
iFITs’ proven approach has demonstrated a Return on Investment of up to 40% per year in records staff overhead alone prior to any scanning and Electronic Document Management investment which will lead to even more savings.
Key savings areas are articulated in the infographic presented here.